The U.S. Department of Housing and Urban Development (HUD) released the Continuum of Care (CoC) FY2024-2025 CoC Program Notice of Funding Availability (NOFO) on July 31, 2024. Thunderbird Clubhouse on behalf of the Cleveland County CoC will submit a collaborative application to HUD for competition funds on or before September 30, 2022. One of the primary responsibilities of the CoC is to develop a new, renewal and reallocation process for selection and ranking criteria of projects for CoC program funding.
Rating and Review Procedure for New and Renewal Project Applications
When considering new and renewal projects for award, Collaborative Applicant(CA) staff will conduct a preliminary review of all applications to determine if the project meets the eligibility and threshold requirements as established by HUD. Staff will review project applications, documentation of 501(c)(3) status, program policies, Annual Performance Reports (APRs); monitoring reports, and A-133 audit reports as applicable. Any project not meeting the threshold requirements will not be further reviewed or considered for funding.
All projects that meet eligibility and threshold requirements will be presented to members of the Project Rank and Review (PR&R) committee. In accordance with HUD regulations, no member may participate in or influence discussions or resulting decisions concerning the award of a grant or other financial benefit to the organizations that the member represents. The members are knowledgeable about homelessness and housing in the area and are broadly representative of the relevant sectors and subpopulations.
The CA will establish a time frame that allows for review and discussion about the applications, questions and clarification about applications with applicant agencies, scoring of the applications, and presenting project scoring and ranking recommendations. The PR&R committee determines the rank and funding levels of all projects considering all of the information provided to them on the application, APRs, monitoring reports and through the applicant presentations. CA staff will provide technical assistance by responding to questions of PR&R members and correcting technical inaccuracies if they arise in conversation. Each PR&R member is responsible for calculating scores for each new and renewal project. The average score for the project is then used to determine the ranking.
Renewal projects are scored and ranked according to the Renewal Score Sheet as well as first time renewals or projects that have not been in operation for at least one year. Projects that have not been in operation for at least one year will be ranked after the renewal projects and ahead of new project applications. New projects will be scored based on the New Application Score Sheet and ranked after renewal projects. The CoC uses a two-tiered ranking system. Tier 1 funding is equal to 90% of the CoC’s Annual Renewal Demand and Tier 2 is the difference between Tier 1 and the maximum amount of renewal, reallocation, and CoC Bonus funds. A project may straddle the Tier 1 and Tier 2 funding line. The CoC Board considers adjustments for CoC and HUD priorities to best position the CoC to receive maximum overall amount of funding.
Scoring results are delivered to applicants electronically with a reminder about the appeal process if a project application is rejected. Applicants not selected by the CoC to be included in the CoC submission to HUD may appeal by submitting their esnaps Solo Application directly to HUD no later than October 30, 2024, at 9:00pm (CST). Once the scoring is finalized funding recommendations are presented to the City Council for their approval.
Reallocation
The CoC has implemented a reallocation process that uses performance data to determine how efficient and effective CoC program resources are being expended to establish if reallocation should be considered to improve system performance and end homelessness within our community. If applicable, funds reallocated, voluntary or involuntary, will be made available for reallocation to create new projects during the local application process. As part of the local application process for inclusion in the HUD CoC Collaborative Application projects are asked whether they wish to voluntarily re-allocation some or all their funding. Projects with poor performance and/or are not serving the intended population or with significant, unresolved findings are subject to reallocation. Applicants may appeal the decision, and the appeal must be considered by the CoC Board.
This policy is secondary to all rules and policy as designated in the FY 2024 and FY 2025Continuum of Care Competition and Renewal or Replacement of Youth Homeless Demonstration Program Grants. FR-6800-N-25
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